Letter of Invitation
It is the Attendee’s responsibility to investigate the visa requirements before to apply for a visa, if necessary. Individuals requiring an official Letter of Invitation from the conference organizers can request one by email by writing to us at: email@example.com
To receive a Letter of Invitation, speakers, delegates, accompanying persons/children, student/post-doc/youth delegates and exhibitors must first register for the conference, pay in full and submit any required supporting documents (if applicable) before a Letter of Invitation will be issued. Media representatives must first register for the conference, pay in full for any additional orders (if applicable), submit all required documents and get approval from the conference organizers before a Letter of Invitation can be issued.
The registration fee minus a handling fee of USD 150 will be refunded after the conference if the visa was applied for in time and proof is shown that a visa could not be granted even though all requested documents were submitted. Refund requests must be made in writing and sent to the HIV-AIDS 2020 Registration Department, by email, no later than January 25, 2020.
The Letter of Invitation will be issued by the conference organizers and should be submitted to the embassy when applying for a visa.
All expenses incurred in relation to the conference are the sole responsibility of the attendee. The Letter of Invitation does not guarantee an entry visa. Attendee registration details may be shared with the immigration authorities to assist in the immigration process. However, the conference organizers and/or the HIV-AIDS 2020 Registration Department will not directly contact embassies and consulates on behalf of delegates.
The deadline for requesting a Letter of Invitation is one month before traveling